Payment should be submitted via the online booth contract or by mail to:

TMEA Attn: Zachary Gersch
P.O. Box 140465
Austin, TX 78714-0465

• By November 1, a deposit of 50% of the total cost of your exhibit space plus Sustaining Membership Fee ($75) must accompany your application and will be awarded booth assignment priority points.
• Beginning November 2, the full payment of your exhibit space plus Sustaining Membership Fee ($75) is due when applications are submitted and will be honored on a first-come, first-served basis.
• By December 30, all payments are due in full.
• TMEA will retain a non-refundable deposit (one-half the booth price) for cancellations requested in writing on or before January 15. No refund will be granted after this date.
• TMEA will treat an exhibitor’s downsizing of exhibit space as cancellation of the original exhibit space and purchase of new exhibit space. An exhibitor may be required to move to a new location if requesting a downsizing of exhibit space.
• If an exhibitor fails to make a payment required by the contract in a timely manner, TMEA may terminate contract and retain all fees paid to date.
• TMEA reserves the right to refuse exhibitor permission to move in and set up an exhibit if the exhibitor is in arrears of any payment.
• TMEA may terminate the contract effective upon written notice if the exhibitor breaches any of its obligations under the contract.
• TMEA is under no obligation to provide resale credit or refund due to default by exhibitor.

• Exhibit space will be assigned by the Exhibits Manager starting October 1.
• You will receive your booth assignment no earlier than November 1.
• Applications received after January 1, will be honored on a first-come, first-served basis.
• Show Management will make every effort to place exhibitors together ONLY if both exhibitors make this request AND the point system justifies it.
• Exhibitor-requested changes in booth assignments may be made only with the approval of each exhibitor involved and the TMEA Exhibits Manager.

Priority Points

Assignment will be made according to the exhibitor’s priority points, based on the following four factors:

1. Years Exhibiting: 1 point for each year your entity has exhibited.
2. Number of Booths Requested: 5 points for each booth (10×10) you request for the upcoming convention.
3. Contract Submission Date: Up to 30 points for submitting your contract on or before September 11. After September 11, you’ll lose 1 point each day the submission is delayed (e.g., a September 12 submission earns 29 points, a September 13 submission earns 28 points, and so on).
4. Sponsorship/Partnership: 1 point for every $250 spent on Sponsorships or Partnerships by October 1.

• Three complimentary badges will be provided at exhibitor registration per 100 sq. ft. purchased. Additional booth personnel may purchase a badge for $30.
• All booth attendants must be bona fide employees or clinicians of the exhibiting company.
• Active music teachers are not eligible for exhibitor badges.
• Badges may be picked up at Exhibitor Registration during registration hours.
• Include names of sponsored clinicians with the badge request. These badges do NOT count toward the complimentary badges.
• Badge requests may be completed online starting in January.
• Note: No children under 18 years of age allowed on show floor during move-in and/or move-out.