Convention Housing
Hotel Availability
TMEA works diligently to secure a variety of rooms at discounted rates across San Antonio for our annual clinic/convention. That said, hotels will not offer all their rooms to TMEA at our rates and we expect over 30,000 attendees at our convention, so demand will exceed capacity.
Prepare to Book
The TMEA housing system goes live the first Thursday in October. To increase your chances of securing a room, identify your preferred hotels by reviewing hotel rates in advance, have your reservation details ready, and be prepared to book as soon as the system goes live. Follow the guidelines and timelines outlined here to ensure a smooth reservation experience.
Questions? Review the housing FAQ.
Book Housing
Housing for the TMEA Clinic/Convention is available exclusively to TMEA members, out-of-state paid registrants, and exhibitors. On September 30, TMEA will email members and paid registrants the housing link.
Housing opens on Thursday, October 3.
Housing Dates & Timeline
September 30, 2024
Members and convention registrants receive the housing link via an email from membership@tmea.org. Save this link, as it will be crucial for accessing the digital waiting room on October 3.
October 3, 2024
October - January
January 2025
Helpful Tips
Prepare in Advance
Before October 3, review hotel rates to identify several hotel options that fit your needs. Have your reservation details ready, including check-in/check-out dates, number of rooms needed, number of occupants per room, and guest information (name, email, address). Ensure your credit card is valid through February 2025 (it will not be charged when you make the reservation).
On Oct 3, Get Online 5:00–5:59 AM
Click the link in your email from TMEA (sent September 30) between 5:00 a.m. and 5:59 a.m. CT on October 3. This will place you in a digital waiting room, where you’ll be randomly assigned a place in the queue when the housing system opens at 6:00 a.m. Arriving at or after 6:00 a.m. will place you at the end of the queue. Avoid using school networks, as firewalls may block access.
Wait Patiently, Act Quickly
After 6:00 a.m., you’ll see an estimated time to wait until it’s your turn. Please wait until you are automatically redirected to the reservation page. Then, swiftly secure your preferred hotel room, as availability is dynamic and rooms can get booked by others before you complete your reservation. Your reservation is not guaranteed until you reach the Guest Information page, so be prepared to select an alternative hotel if needed.
Understand Availability
You may book up to 2 rooms at a time. Hotel availability depends on your stay dates and occupants per room. For example, if only rooms with a single king bed are left, they won’t show up if you’ve entered four occupants. Ensure your dates and occupancy are correct, and be ready to adjust based on what’s available when booking.
Convention Hotel Rates
Hotel Rates & Special Offers
Below is a list of discounted hotels initially included in our reservation system (does not reflect availability). TMEA continuously adds properties as agreements are finalized. More details will be available through the reservation system. Please keep in mind that special offers are subject to change by the hotel.
Hotel Name | Room Rates | Parking | Breakfast | Driving Distance |
---|---|---|---|---|
AC Hotel San Antonio Riverwalk | $172 | $39 Valet Parking | No Breakfast | .9 Miles (Map) |
Aiden by Best Western @ San Antonio Riverwalk | $149 | $17 Valet Parking | No Breakfast | .2 Miles (Map) |
Canopy by Hilton San Antonio Riverwalk | $182 | $55 Valet Parking | No Breakfast | .5 Miles (Map) |
Courtyard by Marriott San Antonio Riverwalk | $174 | 25% Discount Valet Parking | No Breakfast | .7 Miles (Map) |
Doubletree by Hilton San Antonio Downtown | $163 | $20 Self Parking | No Breakfast | 1.4 Miles (Map) |
Doubletree by Hilton San Antonio Northwest | $139 | Complimentary Parking | No Breakfast | 16.6 Miles (Map) |
Drury Inn & Suites Riverwalk | $168 | $23 Self Parking | Hot Breakfast | .7 Miles (Map) |
Drury Plaza Hotel San Antonio Riverwalk (King bed only, 2 occupants max) | $168 | $39 Valet Parking | Hot Breakfast | .5 Miles (Map) |
Element San Antonio Riverwalk | $172 | $39 Valet Parking | Continental Breakfast | .9 Miles (Map) |
Emily Morgan Hotel | $167 | $25 Valet Parking | Breakfast Buffet | .6 Miles (Map) |
Fairfield Inn & Suites by Marriott at Market Square | $145 | Complimentary Parking | Continental Breakfast | 1 Mile (Map) |
Fairfield Inn & Suites San Antonio Downtown/Alamo Plaza | $148 | $15 Valet Parking | Hot Breakfast | .4 Miles (Map) |
Grand Hyatt San Antonio | $198 | 50% Discount Self Parking | No Breakfast | Adjacent (Map) |
Hampton Inn & Suites San Antonio Riverwalk | $179 | $35 Valet Parking | Hot Breakfast | .8 Miles (Map) |
Hampton Inn San Antonio Downtown (River Walk) | $149 | $20 Self Parking | Hot Breakfast | .4 Miles (Map) |
Hilton Garden Inn San Antonio Airport | $109-$119 | Complimentary Parking | Continental Breakfast | 15 Miles (Map) |
Hilton Garden Inn San Antonio Downtown | $174 | $42 Valet Parking | No Breakfast | .5 Miles (Map) |
Hilton Palacio del Rio (King bed only, 2 occupants max) | $175-$187 | $55 Valet Parking | No Breakfast | .3 Miles (Map) |
Holiday Inn Riverwalk | $166 | $25 Self Parking | No Breakfast | .6 Miles (Map) |
Home2Suites by Hilton San Antonio Downtown – Riverwalk | $155 | $40 Valet Parking | Hot Breakfast | .75 Miles (Map) |
Home2Suites by Hilton San Antonio Riverwalk | $179 | $35 Valet Parking | Hot Breakfast | .8 Miles (Map) |
Hotel Contessa Suites on the Riverwalk | $188 | $35 Valet Parking | No Breakfast | .6 Miles (Map) |
Hotel Indigo San Antonio Riverwalk | $174 | $35 Self Parking | No Breakfast | 1 Mile (Map) |
Hotel Valencia Riverwalk | $184 | $25 Valet Parking | No Breakfast | .6 Miles (Map) |
Hyatt Place Riverwalk | $173 | $25 Self Parking | Hot Breakfast | .6 Miles (Map) |
InterContinental San Antonio Riverwalk | $185 | $25 Self Parking | No Breakfast | .8 Miles (Map) |
Kimpton Hotel Santo (King bed only, 2 occupants max) | $199 | 50% Discount Valet Parking | No Breakfast | .5 Miles (Map) |
La Quinta Inn & Suites San Antonio Riverwalk | $151 | 25% Discount Self Parking | Hot Breakfast | .3 Miles (Map) |
Menger Hotel | $159-$168 | $30 Valet Parking | No Breakfast | .4 Miles (Map) |
Plaza San Antonio Hotel and Spa | $185 | 50% Discount Valet Parking | No Breakfast | .4 Miles (Map) |
Red Roof Plus Downtown San Antonio Riverwalk | $120-$130 | $10 Self Parking | No Breakfast | .5 Miles (Map) |
San Antonio Marriott Northwest Medical Center | $145-$185 | Free Parking | Hot Breakfast | 11 Miles (Map) |
San Antonio Marriott Rivercenter on the River Walk | $190 | 50% Discount Self Parking | No Breakfast | .1 Miles (Map) |
San Antonio Marriott Riverwalk (King bed only, 2 occupants max) | $179-$188 | $57 Valet Parking | No Breakfast | .1 Miles (Map) |
Sonesta ES Suites San Antonio Downtown Alamo Plaza | $152 | $40 Valet Parking | Hot Breakfast | .4 Miles (Map) |
SpringHill Suites San Antonio Downtown/Riverwalk Area | $172 | $28 Self Parking | Hot Breakfast | .5 Miles (Map) |
SpringHill Suites San Antonio Downtown/Alamo Plaza | $156 | $15 Valet Parking | Hot Breakfast | .4 Miles (Map) |
The Crockett Hotel | $159-$168 | $30 Valet Parking | No Breakfast | .5 Miles (Map) |
The Gunter Hotel | $174 | $25 Valet Parking | No Breakfast | .6 Miles (Map) |
The Westin Riverwalk, San Antonio (King bed only, 2 occupants max) | $185 | 20% Discount Valet Parking | No Breakfast | .5 Miles (Map) |
TownePlace Suites San Antonio Downtown | $145 | $40 Valet Parking | Hot Breakfast | .5 Miles (Map) |
Tru by Hilton San Antonio Downtown River Walk | $147 | $35 Valet Parking | Hot Breakfast | .3 Miles (Map) |
Note About Additional Rates and Fees
Room rates are the base cost per night, excluding taxes and fees. A 1.25% TPID fee will be added to the room rate. Room rates and TPID fee are subject to 16.75% hotel tax and may change. Some hotels may also charge additional Recovery/Franchise fees. This information will be provided when making your reservation.
Housing Scam Alert
Be vigilant of hotel scammers and poachers. TMEA does not authorize any third party to contact you regarding hotel reservations. Our only official housing partner is Orchid Events. If someone other than Orchid Events contacts you, please notify us immediately.
To book a room for the TMEA Clinic/Convention, use the link at tmea.org/housing on or after the first Thursday in October. TMEA members will receive this link via email in advance from membership@tmea.org, and exhibitors will receive an official housing link in their Sustaining or Institutional membership email. If you book through an unofficial source, TMEA cannot assist with lost deposits or fraudulent reservations.
Attendee Housing FAQ
Who is eligible to book through the convention housing site?
Convention housing is available exclusively to TMEA members, exhibitors, and out-of-state paid attendees.
For exhibitors, a link to the TMEA official housing reservation site is included in your membership confirmation email, received after completing an exhibit contract.
Invited ensembles and their family members must seek housing reservations outside of the TMEA system. All-State student housing is coordinated directly by TMEA with the students’ director/member sponsor in January.
What’s different about the hotel reservation process this year?
This year, TMEA has implemented a new process to access the hotel reservation system. The URL for the reservation system will be emailed to you in advance, and you’ll need to join a digital waiting room on October 3, between 5:00 a.m. and 5:59 a.m. CT, to secure your place in line. By sending the URL in advance, attendees can better prepare for the reservation day and act quickly when it opens.
When will I receive the link to access the hotel reservation system?
TMEA members and convention registrants will receive the housing reservation link on the evening of September 30 via an email from membership@tmea.org. Make sure to keep this email handy, as you’ll need it to join the digital waiting room on October 3.
If you are not a current or recent TMEA member or registered to attend the convention, you will not receive this email.
What time do I need to join the digital waiting room?
While the countdown page will be visible before October 3, it’s crucial to follow the specific times on October 3 to ensure success. Use the TMEA link in your
September 30 email to join the digital waiting room between 5:00 a.m. and 5:59 a.m. CT on October 3rd. At 6:00 a.m., everyone in the waiting room will be randomly assigned a place in the queue. If you click the housing link at or after
6:00 a.m., you’ll be placed at the end of the line, which could reduce your chances of securing your preferred hotel.
How will I know when it’s my turn to make a reservation?
After you’re assigned a place in the digital queue, you’ll see a page with your estimated wait time, which updates every minute. When it’s your turn, the page will automatically redirect you to the hotel reservation system. Because rooms sell so quickly, even if you get in within a few minutes after 6 a.m., you may find that several of the hotels are not available.
How many rooms can I reserve at a time?
You can reserve up to 2 rooms at once. Be sure to have all the necessary information ready, including the number of occupants and their details, to speed up the reservation process. If you need to book more than 2 rooms on October 3, you will be returned to the end of the queue after you complete your booking.
What details are required to book a hotel room?
To ensure accurate and efficient entry when you get to the reservation system, document the following in advance:
- Check-in and checkout dates
- Number of rooms you are reserving (you can reserve up to 2 rooms at once)
- Number of occupants in a room (this influences the room types available)
- Guest data for each occupant (name, email, address)
- Credit card valid through February 2025.
Occupants matter: If you enter a room for 4 occupants and a hotel only has rooms with one king bed left, that hotel will not show as available.
Will my credit card be charged when I make a reservation?
What should I do if the room I wanted disappears?
You might reach the Guest Information page and see a message that the room you chose is not available—don’t presume that is a system error. The system doesn’t hold the room you selected until you reach the Guest Information page, and with so many people reserving at once, you might see that message. Be prepared to return to the Hotel List and choose a different property if needed.