Action Items & Deadlines
DON’T DELAY! REVIEW THE FOLLOWING LINKS and contact Exhibits Manager Zachary Gersch at zgersch@tmea.org with any questions as soon as possible.
First Steps!
- Review the exhibit rules and regulations
- Review the exhibit show schedule
- Book exhibitor housing via the link in your Sustaining/Institutional member confirmation email (early access ends September 29)
- Explore exhibiting addons including lead retrieval, internet access, and more
- Request early move in by contacting Freeman if needed (access to early load-in is automatically included for all booths 20X20 and larger)
- Review and submit the Exhibitor-Appointed Contractor Form if needed
- Review the show promo kit to download the exhibitor show logo and social media templates
Exhibitor Action Items
- November 1, 2024 (College Exhibitors): Email your college reunion information to Kay Vanlandingham for inclusion in the official convention program.
- November 5, 2024 (Sponsors): Email your company logo files to Amanda Pierce with the subject “Your Company Name: Logo for Convention Sponsorship”
- December 2024: Review the Freeman Quick Facts Sheet & Freeman Decorator Service Manual. Reserve decorator show services as needed. (Note: Your booth number is not required to reserve services. Freeman will use your booth size to determine pricing.)
- December 2024: Booth assignments will be announced via email. Review the exhibit hall map to find your booth(s).
- December 13, 2024 (Advertising): February magazine & Convention Program print advertising reservations due.
- December 20, 2024 (Advertising): February magazine & Convention Program print advertising materials due.
- December 30, 2024: Booth balance is due. Log in to your profile to pay open balances.
- January 2025: Booth staff badge requests available (College Exhibitors please see note regarding badges below.)
- January 6, 2025: Each exhibitor reservation made through Orchid and cancelled after January 6, 2025, will be charged a $50 fee to the credit card on the reservation.
- January 8, 2025: Freeman Decorating begins accepting freight at warehouse.
- January 8, 2025: TMEA Convention app available (watch for an email from CoreApps to set up your exhibitor portal and upload your logo and/or handouts to the app.
- January 14, 2025: Discount deadline to order furnishings, etc., from Freeman Decorating.
- January 15, 2025: Booth balance is due. Log in to your profile to pay open balances.
- January 19, 2025: SmartSource lead retrieval discount ordering deadline.
- January 24, 2025: Convention attendee database orders available.
- January 30, 2025: Discount deadline for exhibitor freight to arrive at the advance warehouse.
- January 31, 2025: Deadline to create your exhibitor portal login for the convention app and upload a logo and/or handout. (Check your inbox for an email from CoreApps with your login link.)
- February 2, 2025: Deadline to submit attendee database orders and to submit exhibitor-appointed contractor forms (if needed)
- February 4, 2025: Advanced freight deaddline for Freeman Decorating.
- February 5, 2025: Deadline to submit booth staff badge requests.
- February 11-13, 2025: Load-in begins. Review the loading dock directions and emergency procedures.
College Exhibitor Badges
Texas Institutions
Instructional Staff (whether you teach full-time or part-time)
- All instructional staff must be a member of TMEA ($65 dues) and register for the convention ($70 early registration).
- Pick up badges at member registration and request an exhibitor ribbon. You MUST have one for early and late access to the Exhibit Hall.
Non-Instructional Staff (i.e. recruiter,admissions rep, registrar, etc.)
- Up to three (3) complimentary badges are available for Non-Instructional Staff who participate in the College exhibits. Complimentary badges will include name AND position/title.
- Email staff name AND position/title to zgersch@tmea.org.
- Pick up badges at exhibitor registration.
Out of State Institutions
- Three (3) complimentary badges are included with your booth. Additional badges may be purchased for $30 each.
- Badge request form will be available in January.
- Pick up badges at exhibitor registration under your institution’s name.
Need Help?
For questions about exhibiting, contact Zachary Gersch.