Exhibitor Resources
Exhibit Show Schedule
Preliminary hours, subject to change. Please make note of the Exhibitor schedule when making travel plans and review the Load-In & Dock Directions.
| Move-In | Registration | Exhibits Open | Move-Out | |
|---|---|---|---|---|
| Tues Feb 11 |
9 AM–5 PM (large booth blocks only) |
|||
| Wed Feb 12 |
8 AM–6 PM | 8 AM–6 PM | ||
| Thurs Feb 13 |
7:30–9 AM | 7:30 AM–5 PM | 9 AM–5 PM* | |
| Fri Feb 14 |
7:30 AM–6 PM | 9 AM–6 PM* | ||
| Sat Feb 15 |
7:30 AM–1 PM | 9 AM–1 PM** | 1–6 PM |
Access to early load-in is automatically included for all booths 20X20 and larger. If you need to request early load in, please contact Freeman.
* All exhibitors must vacate the exhibit hall within one hour of closing.
** An early dismantle/departure penalty will be assessed.
Action Items & Deadlines
Ensure a smooth exhibit experience by reviewing critical action items and deadlines. These steps are essential for your preparation, helping you stay organized and ahead of the curve. Check these tasks off your list and set yourself up for success!
Show Services & Addons
If any company or representative other than TMEA or those listed here contacts you by email OR phone offering to help you with decorator services (freight, furniture, electricity, etc.) or purchasing membership data, be aware they do not represent TMEA!
Decorator Services
Freeman offers carpet, electricity, furniture, signage, freight, and more. Browse the Freeman quick facts sheet and access the Freeman Decorator Service kit to purchase services.
You may reserve decorator services prior to receiving your booth number.
Liability Insurance
Liability insurance is required for all exhibitors. Rainprotection Insurance offers an exhibitor liability insurance program providing general liability coverage. Learn more and purchase liability insurance online.
Lead Capture
SmartSource offers lead capture mobile apps, scanners, and accessories. Learn more and order lead retrieval tools.
Catering Services
RK Culinary Group is the recommended caterer for the TMEA Exhibit Show, including ice, water, beverages, cookies, and catering. Browse their offerings and submit an order form.
Internet Access
SmartCity Networks offers internet services. The ‘Exhibitor Internet’ will be the only available network in the exhibit halls. Browse the SmartCity brochure for details.
Exhibitor App Portal
TMEA offers exhibitors complimentary access to a mobile app portal where you can enhance your booth listing for the TMEA convention app. In January, you’ll receive an email with instructions to create your exhibitor portal login.
Exhibitor Housing
A link to the TMEA official housing reservation site is included in your Sustaining Membership confirmation email received after you complete an exhibit contract. Do not publicize this housing link as it is limited to those contracting space with TMEA. Reservation records are monitored.
Cancellations: Each exhibitor reservation cancelled after January 6, 2025, will be charged a $50 fee to the credit card on the reservation.
Warning! Our only official housing partner is Orchid Events. If any company or representative contacts offering to help you with housing for the conference, be aware they do not represent TMEA!
Show Directions & Load-In
Exhibit Hall & Registration Location
TMEA convention registration is located in the northeast corner of the Henry B. González Convention Center, accessed from the North Lobby. The closest external doors are the North Lobby doors off Market Street, east of the Grand Hyatt Hotel.
Load-In Instructions
- Starting Point: Use the address 237 Tower of Americas Way, San Antonio, TX 78205, as the starting point in Google Maps. From there, refer to the dock map.
- Join the Line: Turn onto Tower of the Americas Way and join the line of exhibitors waiting to load in. The line may back up on the feeder road, so please be patient.
- Check-In: A Freeman Representative will meet you at your vehicle. Provide them with your booth number and company name, and they will guide you on where to go and unload.
- Unload: Park in the spot indicated by the representative and unload your vehicle. Note: This area is for unloading only—please do not begin setting up your booth yet. Wednesday Move-Ins: While unloading, go to Exhibitor Registration to pick up your name badge(s) and 4-Day Parking Pass (if purchased).
- Move Your Vehicle: After unloading, move your vehicle to make space for others. You can park at your hotel or in the parking lot behind the convention center.
- Set Up: Once you’ve parked your vehicle, return to your booth to set up.
Need Help?
For questions about exhibiting, contact Zachary Gersch.